Access essential forms and applications related to University Services to streamline your experience and ensure efficient service across campus.

Forms and Applications

Bear Bucks Deposit Form 

Deposit Bear Bucks to your account.

Basic Service Contractor U-Pass Request

Request a U-Pass as a full-time employee of basic service contractors. Valid for Metro bus and train services in the St. Louis Metropolitan area (Missouri and Illinois, including Madison County Transit services).

Business Registration Form

Request that your business be added to the Supply Chain Management Business Directories.

Charter Bus Request

Request to bring a charter bus to campus to arrange space for your vehicle and ensure the safety of your passengers. Charter companies will not finalize reservations for Danforth Campus until approval is received from Parking & Transportation. Requests must be submitted with at least two weeks’ notice to the day the charter bus is needed.

Contractor-Vendor ID Request

Request IDs for contractors and vendors. Contractors or vendors are individuals who need access to Washington University buildings while employed for an outside company, such as WFF, Bon Appetit, etc. To receive a valid contractor ID card, each contractor needs a signed Contractor/Vendor ID Request form from a University Sponsor.

Employee Request Permit Hold or Cancellation

Make a request to hold or cancel an Employee Permit in the Parking Portal.

Faculty/Staff Permit Reactivation or Cancel Form

Make a request to reactivate or cancel a Faculty/Staff Permit in the Parking Portal.

Department Vehicle Parking Permits

Request a department vehicle parking permit.

Official Business Requests

Request an Official Business parking permit.

Guest ID Card Request

Request a guest identification card (ID) for those who do not have student or employee status at WashU and are not entered in the Workday. Department sponsor must provide authorization.

Parking Citation Appeal

Appeal a parking citation on the portal. 

Danforth Retiree Permit Parking Request

Request a retiree parking permit for Danforth Campus.

Request Event Parking

Request event parking.

Student Request Permit Refund

Request a parking permit refund from Financial Services.

Temporary Department Card Request for Funds/Access

Department request for access and Bear Bucks.

Validation Request Form

Request parking validations.

Bearly Drivers Permit Application

Application for a Bearly Drivers permit.

Conference Services Bear Bucks Request

Request Bear Bucks for a Conference Service during the summer. Request must be made by a faculty or staff member.

Supplier Selection Justification Form

The Supplier Justification Form is required for purchasing exceeding $25,000, or $10,000 or more when using sponsored funds. This form is not required when using Supply Chain Management Preferred Suppliers. View our Purchasing Policies for more information.

WashU Medicine Parking Permit Reciprocity Request Form

For WashU Medicine permit holders requesting parking reciprocity for Danforth Campus.

Lab Alcohol Requisition Form

Departments should complete the online form below to request an alcohol order. Once approved in Workday, department personnel can pick up the order at the Central Services dock, where quantities are verified and recorded by Receiving.

Business Reply Mail Artwork Request Form

If you’d like recipients to return information by mail, consider using Business Reply Mail (BRM). With BRM, you only pay for the pieces that are returned, which can be more cost-effective than including a pre-stamped return envelope—especially when response rates are uncertain.

Departing Student Mail Forwarding Request

If you are a graduating senior or student leaving WashU, please complete this form to ensure your mail is forwarded correctly after your departure. You may choose to have your mail sent to your permanent address listed in Workday or to a different address provided below.

Summer Student Mail Forwarding Request (Returning in the Fall)

If you’re a student leaving for the summer and returning in the fall, please complete this form to let us know how to handle your mail. You can choose to have your mail forwarded to your permanent address, sent to a different address, or kept on campus if you’ll remain here over the summer.

Mail Stamp Order Form

Use this form to request postage stamps, rolls, books, or meter strips for your department. Please provide your name, department, cost center, quantity, and delivery instructions before submitting.

Mail Meter Barcode Change Form

Complete this form to request a new billing barcode or update an existing barcode for metered mail. The barcode enables your department to process postage through the university’s mail center and ensures proper billing for metered mail.

WashU Special Mailing Request

Use this form when you need mailing services beyond standard mail—such as full-service print, fold, insert, or bulk-mail preparation. Complete the form to submit details like job name, piece count, cost center, and whether full service or postage only is required.

Bear Bucks Deposit Form 

Deposit Bear Bucks into your account.

Charter Bus Request

Request to bring a charter bus to campus in advance to arrange space for your vehicle and ensure the safety of your passengers. Charter companies will not finalize reservations for Danforth Campus until approval is received from Parking & Transportation. Requests must be submitted with at least two weeks’ notice to the day the charter bus is needed.

Parking Citation Appeal

Appeal a parking citation on the portal. 

Student Request Permit Refund

Request a parking permit refund from Financial Services.

WashU Medicine Parking Permit Reciprocity Request Form

For WashU Medicine permit holders requesting parking reciprocity for Danforth Campus.

Departing Student Mail Forwarding Request

If you are a graduating senior or student leaving WashU, please complete this form to ensure your mail is forwarded correctly after your departure. You may choose to have your mail sent to your permanent address listed in Workday or to a different address provided below.

Summer Student Mail Forwarding Request (Returning in the Fall)

If you’re a student leaving for the summer and returning in the fall, please complete this form to let us know how to handle your mail. You can choose to have your mail forwarded to your permanent address, sent to a different address, or kept on campus if you’ll remain here over the summer.

Basic Service Contractor U-Pass Request

Request a U-Pass as a full-time employee of basic service contractors. Valid for Metro bus and train services in the St. Louis Metropolitan area (Missouri and Illinois, including Madison County Transit services).

Charter Bus Request

Request to bring a charter bus to campus in advance to arrange space for your vehicle and ensure the safety of your passengers. Charter companies will not finalize reservations for Danforth Campus until approval is received from Parking & Transportation. Requests must be submitted with at least two weeks’ notice to the day the charter bus is needed.

Contractor-Vendor ID Request

Request IDs for contractors and vendors. Contractors or vendors are individuals who need access to Washington University buildings while employed for an outside company, such as WFF, Sodexo, etc. To receive a valid contractor ID card, each contractor needs to submit a request.

Employee Request Permit Hold or Cancellation

Make a request to hold or cancel an Employee Permit in the Parking Portal.

Faculty/Staff Permit Reactivation or Cancel Form

Make a request to reactivate or cancel a Faculty/Staff Permit in the Parking Portal.

Department Vehicle Parking Permits

Request a department vehicle parking permit.

Official Business Requests

Request an Official Business parking permit.

Guest ID Card Request

Request a guest identification card (ID) for those who do not have student or employee status at WashU and are not entered in the Workday. Department sponsor must provide authorization.

Parking Citation Appeal

Appeal a parking citation on the portal. 

Danforth Retiree Permit Parking Request

Request a retiree parking permit for Danforth Campus.

Request Event Parking

Request event parking.

Temporary Department Card Request for Funds/Access

Department request for access and Bear Bucks.

Validation Request Form

Request parking validations.

Bearly Drivers Permit Application

Application for a Bearly Drivers permit.

Supplier Selection Justification Form

The Supplier Justification Form is required for purchasing exceeding $25,000, or $10,000 or more when using sponsored funds. This form is not required when using Supply Chain Management Preferred Suppliers. View our Purchasing Policies for more information.

WashU Medicine Parking Permit Reciprocity Request Form

For WashU Medicine permit holders requesting parking reciprocity for Danforth Campus.

Lab Alcohol Requisition Form

Departments should complete the online form below to request an alcohol order. Once approved in Workday, department personnel can pick up the order at the Central Services dock, where quantities are verified and recorded by Receiving.

Business Reply Mail Artwork Request Form

If you’d like recipients to return information by mail, consider using Business Reply Mail (BRM). With BRM, you only pay for the pieces that are returned, which can be more cost-effective than including a pre-stamped return envelope—especially when response rates are uncertain.

Mail Stamp Order Form

Use this form to request postage stamps, rolls, books, or meter strips for your department. Please provide your name, department, cost center, quantity, and delivery instructions before submitting.

Mail Meter Barcode Change Form

Complete this form to request a new billing barcode or update an existing barcode for metered mail. The barcode enables your department to process postage through the university’s mail center and ensures proper billing for metered mail.

WashU Special Mailing Request

Use this form when you need mailing services beyond standard mail—such as full-service print, fold, insert, or bulk-mail preparation. Complete the form to submit details like job name, piece count, cost center, and whether full service or postage only is required.

Contractors and service providers requiring on-campus parking must have a university-issued permit or utilize daily/visitor parking. Those desiring a parking permit should work with their WashU departmental contact to secure the correct parking permit.  

Basic Service Contractor U-Pass Request

Request a U-Pass as a full-time employee of basic service contractors. Valid for Metro bus and train services in the St. Louis Metropolitan area (Missouri and Illinois, including Madison County Transit services).

Business Registration Form

Request that your business be added to the Supply Chain Management Business Directories.

Contractor-Vendor ID Request

Request IDs for contractors and vendors. Contractors or vendors are individuals who need access to Washington University buildings while employed for an outside company, such as WFF, Sodexo, etc. To receive a valid contractor ID card, each contractor needs to submit a request.

Parking Citation Appeal

Appeal a parking citation on the portal. 

Validation Request Form

Request parking validations.

Have questions?

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