Travel Services

AC Hotels Marriott

Individual reservations can be made online using promo code WAS or by calling 314-367-2566 and requesting the Washington University Corporate Rate. The AC Hotel in the Central West End has both paid self-parking and valet parking available for guests. On-site amenities include a state-of-the-art fitness center and a variety of food and beverage options at the AC Kitchen and AC Lounge.

For meeting or group packages, please contact Angela McGaughey at angela.mcgaughey@concordhotels.com or 314-887-4849.

Charles F. Knight Executive Education Center

For reservations, call 314-933-9400 or toll-free 866-933-9400. Direct billing is available through the university’s FIS system.

Chase Park Plaza

Individual reservations can be made online using promo code WSHU, or by calling 314-633-3016 and requesting the Washington University Corporate Rate. The Chase Park Plaza has both paid self-parking and valet available for guests. On-site amenities include a Mediterranean-style courtyard with a heated outdoor pool, an 18,000 sq. ft. fitness center, The Preston (breakfast and dinner) The Chase Club (lunch and dinner), The Tenderloin Room (dinner), a complimentary laundry room, a barber shop, and a movie theatre. For meeting or group packages please contact cppsales@sonesta.com.

Cheshire Inn

Individual reservations can be made online using the rate access code WAS or through their reservation department at 314-647-7300. The Cheshire has self-parking for $10/day, a complimentary hot breakfast buffet, a 24-hour coffee station, a seasonal outdoor pool with cabanas, a fitness center, and a business center. Dining options include the Fox and Hounds pub and Basso Italian gastropub. For meeting or event packages, please contact Jessica Winter, jwinter@cheshirerestaurant-stl.com.

For group room blocks (10+) please contact Andrea Breeden, abreeden@lhmchotels.com.

Courtyard Marriott Brentwood

For reservations: 314-647-2998. Ask for the Washington University rate. For online booking, use code WAS. Complimentary self-par. Amenities include a lobby bistro, a courtyard with two fire tables, and a fitness center.

For meeting or group packages, please contact joyp@immhotels.com.

Drury Hotels

WashU has negotiated special rates with Drury Inn and Suites locations in both Brentwood and Forest Park. Travelers can access these rates by entering the corporate code 307236 on the Drury website while booking. In addition to the local discounts above, the rate code will also apply a 17% discount to all Drury properties nationwide.

For group room blocks (10+), please get in touch with Karen Whitchurch at karen.whitchurch@druryhotels.com or 618-570-1098.

Element by Marriott – St. Louis/Midtown

Element by Marriott – St. Louis/Midtown individual reservations can be made online using promo code WAS or through their reservation department at 314-639-0060. Parking options include paid self-park and paid valet. The Element is located immediately across the street from the STL City Foundry, which features several food options and attractions. On-site, the Element offers an indoor pool, fitness center, and a rooftop bar, UPBAR.

For meetings or groups, please contact Robyn Niedringhaus, rniedringhaus@midashospitality.com.

Four Seasons Hotel in St. Louis
Individual reservations can be made online using promo code WSU or through their reservation department at 314-881-5800. The Four Seasons offers complimentary self-parking and paid valet. On-site amenities include a year-round resort-style heated pool and hot tub on the 8th-floor Sky Terrace with a view of the St. Louis Arch. Also included is a 24/7 health and fitness center, business center, terrycloth bathrobes, full-service spa, and 24-hour room service. Ramsay’s Kitchen by Gordon Ramsay offers breakfast, lunch, and dinner.

For meetings or groups please contact, rose.peterson@fourseasons.com or dylan.becker@fourseasons.com.

Hampton Inn & Suites – Clayton

Individual reservations can be made online using promo code 0560077082 or through their reservation department at 314-863-7700. Daily self-parking is available for a fee and the Hampton Inn also offers a complimentary daily hot breakfast, a fitness facility, and an indoor pool.

Home2 Suites by Hilton St. Louis/Forest Park

For reservations, call 314-531-4446 and ask for the Washington University rate or book online using the code 0560077082. Amenities include complimentary self-park, daily free breakfast buffet, fitness center, business center, and indoor pool.

Homewood Suites

Individual reservations can be made online using promo code 0560077082 or through their reservation department at 314-863-7700. Daily self-parking is available for a fee and the Homewood Suites offers an indoor pool and all rooms are stocked with a full kitchen and pullout sleeper sofas in the living rooms.

For meetings or groups, please contact, Coty.Good@hilton.com.

Le Meridien

Individual reservations can be made online using promo code WAS or through their reservation department at 314-719-4303. Paid self-parking and valet are available. Amenities include an outdoor pool with a terrace, fitness center, full-service Illy Coffee Bar, French-inspired restaurant Café La Vie, and in-room dining options.

For meeting or group packages, please contact, angela.powers@lemeridienclayton.com.

Moonrise Hotel

For reservations: 314-721-1111. Ask for the Washington University rate. Complimentary self-parking and paid valet are available. Amenities include a fitness center, seasonal rooftop Garden Bar, rooftop Twilight Room, and Eclipse Restaurant.

For meeting or group packages, please contact, krista@moonrisehotel.com.

Ritz-Carlton

To receive special pricing, ask for the Washington University rate. Online reservations can be made using promo code WAS. On-site dining options include The Lobby Lounge, Casa Don Alfonso, Sushi Bar, The Cigar Club, and in-room dining. Amenities include complimentary bottled water, espresso, and tea, a full spa, a state-of-the-art fitness center, over 30,000 sq. ft. of event space, and luxurious rooms.

For meeting or group packages, please contact, Katherine.Hunter@ritzcarlton.com.

Sheraton Miami Airport Hotel | To make reservations call 800-325-3535 and ask for the Washington University in St. Louis rate.

The Dupont | To make reservations call 202-483-6000 and ask for the Brookings Institution rate or via email at Dupont@doylecollection.com.

The Royal Sonesta DC Dupont Circle | Individual reservations can be made online here using promo code WUSL, or by calling 202-448-1800 and requesting the Washington University Corporate Rate. 

Washington University is a member of Club Quarters®, a network of full-service hotels located in major city centers for the private use of member organizations in the featured location of Chicago – Wacker at Michigan. Call Member Services at 203-905-2100 or book online using WashU’s corporate code 10P5RT. For the direct WashU rate link, click here.

Amentities

• Secure, member-only access
• Free high-speed Wi-Fi
• Fitness room and restaurant/bar
• Low, member-only daily rate

Corporate Apartments

Fully equipped apartments are available at all Club Quarters locations, featuring kitchens or kitchenettes, complimentary local calls, and optional daily or weekly housekeeping.

Special Rates

Weekend and holiday rates start at $65 in select locations (based on availability). Eligible stays begin Friday–Sunday, with checkout by Sunday or Monday on holiday weekends.

Other Destinations

• New York (Rockefeller Center, Midtown, Wall Street, World Trade Center)
• Boston
• Philadelphia
• Washington D.C.
• Chicago (Central Loop)
• Houston
• San Francisco
• London (Gracechurch, St. Paul’s, Trafalgar Square).

• Competitive airfare and rates
• 24/7 support travel support
• Special upgrades or perks at roughly 36,000 hotels
• Monitoring of reservations for price reductions
• Tracking unused tickets 

Access to the Concur online self-service booking tool. Self-book airfare, car rental, and hotel for a fee of $10. Register here to set up a Concur profile. 

Call 314-569-1900 (or 800-737-1900) to book 10 or more reservations or international travel for more travel options.

• Declare high-value items (antiques, collectibles, artwork, rare documents) during the in-home survey.
• Do not ship jewelry, collectible coins, or currency — these must be moved personally.
• The moving company will offer optional insurance coverage for high-value items.
• Notify the mover of a designated representative in advance.

• After the provider is selected, the department creates a purchase order for the move.
• Once the move is complete, the invoice is sent directly to the WashU department.
  • If the invoice is within 10% of the estimate, process a receipt against the purchase order.
  • If the invoice exceeds 10%, contact the Supply Chain Management team . Purchasing will request an explanation from the provider.

• New employees receiving reimbursement from Washington University for relocation expenses must report the expense as taxable income.
• New employees are unable to deduct job-related moving expenses from their gross income.
• Contact the Washington University Tax Department, taxdepartment@wustl.edu, for any relocation tax questions.

1. Go to swabiz.com
2. Click on Login. From Login, select the Traveler tab
3. Enter Company ID Number: 99008803
4. Click the dropdown to add your personal Rapid Rewards® account number to earn points for future travel
5. Check the “Remember me” box to save time when you log in next

Travel Policy: WashU requires a selection of the lowest available commercial fare that fits the business purpose of the trip. Travel credits for Southwest Airlines flights booked after 5/27/2025 now have an expiration of either 6 or 12 months depending on the fare type.

Travel coordinators or those at risk for losing a travel credit, please contact the Supply Chain Management team.

1. Join The Parking Spot’s WashU Program »
2. Create a new account or log in to your existing one.
3. Go to Account Settings and enter the Corporate Discount Code: Wash0152.

The Account Manager is Janie Osborne 407-721-8907 or josborne@theparkingspot.com

For Reservations, call 1-800-527-0700 or go online to Budget Car Rental. When making reservations, use Corporate Discount Number (BCD) T718100. If making reservations online, enter the corporate number in the “promotional code” box.

For reservations, call 1-800-328-4300. The corporate ID Number is XZ01520, or go online to National Car Website.

Emerald Club members get gas at self-serve prices. Sign up here.

Enterprise Rent-A-Car is one of our preferred providers for car rental services for the university, you can start the process of renting here or by calling the Ladue office at 314-863-6886. Be sure to provide our Corporate Rate Code GE0998. Rent cars often? Skip the line and get right to your car by joining the Emerald Club. Want more information on the Emerald Club? Check it out here.

To learn more about Enterprise Rent-A-Car benefits, click here.

The Avis corporate program offers WashU travelers convenient, time-saving car rentals at preferred rates. For Business reservations, use account number: A872800 when booking through the Avis website.

How to Enroll

1. Create an online profile customized with your WashU travel preferences
2. Complete and submit your profile to receive an Avis Wizard Number — your personal ID for corporate benefits.
3. Use your Wizard Number to book rentals and access newer, low-mileage vehicles immediately.