Whether attending a conference or helping someone book their stay in St. Louis, we can help reduce costs with WashU-specific rates.
Preferred Travel Presentations
WashU has negotiated rates and streamlined reimbursement with preferred accommodation suppliers for professional and business travel. Take a look at our resources to learn more.
Preferred Accommodations
Booking through WashU’s preferred accomodation partners ensures compliance with university travel policies and supports cost-effective planning for official university trips.
Stay in a newly updated room right on our beautiful Danforth campus. Utilize meeting venues, set up a gathering at the Bear Public House, or simply enjoy the convenient location!
For reservations, call 314-933-9400 or toll-free 866-933-9400. Direct billing is available through the university’s FIS system.
Individual reservations can be made online using promo code WAS or by calling 314-367-2566 and requesting the Washington University Corporate Rate. The AC Hotel in the Central West End has both paid self-parking and valet parking available for guests. On-site amenities include a state-of-the-art fitness center and a variety of food and beverage options at the AC Kitchen and AC Lounge.
For meeting or group packages, please contact Angela McGaughey at angela.mcgaughey@concordhotels.com or 314-887-4849.
Individual reservations can be made online using promo code WSHU, or by calling 314-633-3016 and requesting the Washington University Corporate Rate. The Chase Park Plaza has both paid self-parking and valet available for guests. On-site amenities include a Mediterranean-style courtyard with a heated outdoor pool, an 18,000 sq. ft. fitness center, The Preston (breakfast and dinner) The Chase Club (lunch and dinner), The Tenderloin Room (dinner), a complimentary laundry room, a barber shop, and a movie theatre. For meeting or group packages please contact cppsales@sonesta.com.
Individual reservations can be made online using the rate access code WAS or through their reservation department at 314-647-7300. The Cheshire has self-parking for $10/day, a complimentary hot breakfast buffet, a 24-hour coffee station, a seasonal outdoor pool with cabanas, a fitness center, and a business center. Dining options include the Fox and Hounds pub and Basso Italian gastropub.
For meeting or event packages, please contact Jessica Winter, jwinter@cheshirerestaurant-stl.com. For group room blocks (10+) please contact Andrea Breeden, abreeden@lhmchotels.com.
For reservations: 314-647-2998. Ask for the Washington University rate. For online booking, use code WAS. Complimentary self-par. Amenities include a lobby bistro, a courtyard with two fire tables, and a fitness center.
For meeting or group packages, please contact joyp@immhotels.com.
WashU has negotiated special rates with Drury Inn and Suites locations in both Brentwood and Forest Park. Travelers can access these rates by entering the corporate code 307236 on the Drury website while booking. In addition to the local discounts above, the rate code will also apply a 17% discount to all Drury properties nationwide.
For group room blocks (10+), please get in touch with Karen Whitchurch at karen.whitchurch@druryhotels.com or 618-570-1098.
Element by Marriott – St. Louis/Midtown
Element by Marriott – St. Louis/Midtown individual reservations can be made online using promo code WAS or through their reservation department at 314-639-0060. Parking options include paid self-park and paid valet. The Element is located immediately across the street from the STL City Foundry, which features several food options and attractions. On-site, the Element offers an indoor pool, fitness center, and a rooftop bar, UPBAR.
For meetings or groups, please contact Robyn Niedringhaus, rniedringhaus@midashospitality.com.
Four Seasons Hotel in St. Louis
Individual reservations can be made online using promo code WSU or through their reservation department at 314-881-5800. The Four Seasons offers complimentary self-parking and paid valet. On-site amenities include a year-round resort-style heated pool and hot tub on the 8th-floor Sky Terrace with a view of the St. Louis Arch. Also included is a 24/7 health and fitness center, business center, terrycloth bathrobes, full-service spa, and 24-hour room service. Ramsay’s Kitchen by Gordon Ramsay offers breakfast, lunch, and dinner.
For meetings or groups, please contact rose.peterson@fourseasons.com or dylan.becker@fourseasons.com.
Hampton Inn & Suites – Clayton
Daily self-parking is available for a fee, and the Hampton Inn also offers a complimentary daily hot breakfast, a fitness facility, and an indoor pool.
Individual reservations can be made online using promo code 0560077082 or through their reservation department at 314-863-7700.
Individual reservations can be made online using promo code 6611308 or by calling 314-993-1100 and requesting the Washington University Corporate Rate. The property has free outdoor and garage parking for guests. On-site amenities include a fitness center, on-site dining (in-room and at Provinces Restaurant), a free airport shuttle, and an outdoor pool.
For meeting or group packages, please contact Bridget McCracken at bridget.mccracken@hilton.com or 314-824-6050.
Home2 Suites by Hilton St. Louis/Forest Park
For reservations, call 314-531-4446 and ask for the Washington University rate or book online using the code 0560077082. Amenities include complimentary self-park, daily free breakfast buffet, fitness center, business center, and indoor pool.
Individual reservations can be made online using promo code 0560077082 or through their reservation department at 314-863-7700. Daily self-parking is available for a fee and the Homewood Suites offers an indoor pool and all rooms are stocked with a full kitchen and pullout sleeper sofas in the living rooms.
For meetings or groups, please contact, Coty.Good@hilton.com.
Individual reservations can be made online using promo code WAS or through their reservation department at 314-719-4303. Paid self-parking and valet are available. Amenities include an outdoor pool with a terrace, fitness center, full-service Illy Coffee Bar, French-inspired restaurant Café La Vie, and in-room dining options.
For meeting or group packages, please contact, angela.powers@lemeridienclayton.com.
Use promo code WASHU at this link. Complimentary self-parking and paid valet are available. Amenities include a fitness center, seasonal rooftop Garden Bar, rooftop Twilight Room, and Eclipse Restaurant.
For meeting or group packages, please contact, pcwalino@moonrisehotel.com.
To receive special pricing, ask for the Washington University rate. Online reservations can be made using promo code WAS. On-site dining options include The Lobby Lounge, Casa Don Alfonso, Sushi Bar, The Cigar Club, and in-room dining. Amenities include complimentary bottled water, espresso, and tea, a full spa, a state-of-the-art fitness center, over 30,000 sq. ft. of event space, and luxurious rooms.
For meeting or group packages, please contact, Katherine.Hunter@ritzcarlton.com.
Drury Hotels | Enter corporate code 307236 while booking. The rate code will apply a 17% discount to all Drury properties nationwide.
Sheraton Miami Airport Hotel | To make reservations, call 800-325-3535 and ask for the Washington University in St. Louis rate.
The Dupont | To make reservations, call 202-483-6000 and ask for the Brookings Institution rate or via email at Dupont@doylecollection.com.
The Royal Sonesta DC Dupont Circle | Individual reservations can be made online here using promo code WUSL, or by calling 202-448-1800 and requesting the Washington University Corporate Rate.
Washington University is a member of Club Quarters®, a network of full-service hotels located in major city centers for the private use of member organizations in the featured location of Chicago – Wacker at Michigan. Call Member Services at 203-905-2100 or book online using WashU’s corporate code 10P5RT. For the direct WashU rate link, click here.
Amentities
- Secure, member-only access
- Free high-speed Wi-Fi
- Fitness room and restaurant/bar
- Low, member-only daily rate
Corporate Apartments
Fully equipped apartments are available at all Club Quarters locations, featuring kitchens or kitchenettes, complimentary local calls, and optional daily or weekly housekeeping.
Special Rates
Weekend and holiday rates start at $65 in select locations (based on availability). Eligible stays begin Friday–Sunday, with checkout by Sunday or Monday on holiday weekends.
Other Destinations
- New York (Rockefeller Center, Midtown, Wall Street, World Trade Center)
- Boston
- Philadelphia
- Washington D.C.
- Chicago (Central Loop)
- Houston
- San Francisco
- London (Gracechurch, St. Paul’s, Trafalgar Square).
Preferred Travel Agency – TravelPlex
WashU’s preferred travel management company is TravelPlex, the largest privately owned travel management company in St. Louis. TravelPlex provides booking services for airfare, hotels, and car rental all in one place.
- Competitive airfare and rates
- 24/7 support travel support
- Special upgrades or perks at roughly 36,000 hotels
- Monitoring of reservations for price reductions
- Tracking unused tickets
Access to the Concur online self-service booking tool. Self-book airfare, car rental, and hotel for a fee of $10. Register here to set up a Concur profile.
Call 314-569-1900 (or 800-737-1900) to book 10 or more reservations, or for international travel options.
| TravelPlex Travel Representatives | Direct Phone Number |
|---|---|
| Office Hours | Monday-Friday 8:30 a.m. – 5:00 p.m. (CST) |
| Address | 726 N. New Ballas Road, St. Louis, MO 63141 |
| Phone | 314-569-1900 (list below for specific contact information) or 800-737-1900 |
| After Hours Phone | 1-800-669-1430 |
| Amber (ext. 113) | 314-645-4858 |
| Connie (ext. 145) | 314-569-1902 |
| Susan M (ext. 138) | 314-569-1907 |
| Kathleen (ext. 106) | 314-858-9065 |
| Bonnie (ext. 102) | 314-991-5424 |
| Jean (ext. 124) | 314-858-9074 |
Airlines, Airport Parking, & Auto Rentals
Southwest Airlines
Southwest® is the preferred partner for WashU air travel. Employees can take advantage of negotiated rates from STL to ALL Southwest destinations when booking through SWABIZ or a contracted travel agency for business & personal travel. These discounts are also accessible through TravelPlex. Get to know fare types, restrictions, and benefits at Southwest here.
- Go to swabiz.com
- Click on Login. From Login, select the Traveler tab
- Enter Company ID Number: 99008803
- Click the dropdown to add your personal Rapid Rewards® account number to earn points for future travel
- Check the “Remember me” box to save time when you log in next
Travel Policy: WashU requires a selection of the lowest available commercial fare that fits the business purpose of the trip. Travel credits for Southwest Airlines flights booked after 5/27/2025 now have an expiration of either 6 or 12 months depending on the fare type.
Travel coordinators or those at risk for losing a travel credit, please contact the Supply Chain Management team.
Airport Parking
WashU travelers automatically save 20% on parking at St. Louis Lambert International Airport and 10% at all other Parking Spot locations nationwide. Enjoy 24/7 access, well-lit lots, touchless entry and exit, and real-time shuttle tracking through The Parking Spot app. Earn points toward free parking and exclusive perks with every stay.
- Join The Parking Spot’s WashU Program »
- Create a new account or log in to your existing one.
- Go to Account Settings and enter the Corporate Discount Code: Wash0152.
The Account Manager is Janie Osborne 407-721-8907 or josborne@theparkingspot.com
Auto Rentals
Refer to the university’s guidance to book an auto rental for business travel. Use the codes listed below to get the best business rate. Visit our WashU Staff Discount page for discounts on personal travel.
For reservations, call 1-800-328-4300. The corporate ID Number is XZ01520, or go online to National Car Website.
Emerald Club members get gas at self-serve prices. Sign up here.
Enterprise Rent-A-Car is one of our preferred providers for car rental services for the university, you can start the process of renting here or by calling the Ladue office at 314-863-6886. Be sure to provide our Corporate Rate Code GE0998. Rent cars often? Skip the line and get right to your car by joining the Emerald Club. Want more information on the Emerald Club? Check it out here.
To learn more about Enterprise Rent-A-Car benefits, click here.
The Avis corporate program offers WashU travelers convenient, time-saving car rentals at preferred rates. For Business reservations, browse and Book Avis or Budget Rental options with our WashU Direct Booking Link.
When booking through their websites independently, use the following account numbers or engage our preferred travel agency, TravelPlex, to assist with your reservation.
| Avis: A872800 | Budget: T718100 |