Please read the below conditions before submitting form:
- Please allow 2 weeks for processing.
- Forms must list a business purpose.
- Forms must be signed off on by a Department Head or higher (Director level or higher). Do not submit the request unless your department is prepared to pay in full.
- All internal service deliveries must be fully approved before you can pick up your cards.
- Cards can be picked up and signed for at the University Services Center in the Mallinckrodt Center by the requesting department’s representative. This representative must present a valid photo ID.
- Departments are responsible for tracking use and allowable expenditures of their cards. The University Services Center (WashU ID) is not responsible for how the cards are used or misuse of department cards.
- Departments may request a report from The University Services Center (WashU ID) to learn the remaining balances on their active cards.
- Department cards expire either 1 year after its activation date or at a sooner date of the requesting department’s choosing.
- Cards will NOT be reloaded. A new request is required each time for new cards.
- Departments are refunded for any unused Bear Bucks after the request expiration date less a $25 processing fee.