Bear Bucks Deposit Conditions
  • Allow 2 weeks for processing.
  • Forms must list a business purpose.
  • All internal service deliveries must be approved before funds can be added.
  • The request must be approved and signed by your Department Head or a higher-level authority (Director or above) before being submitted to our office.
  • Do not submit the request unless your department is prepared to pay in full.
  • Requested Bear Bucks are loaded on cards and the department is billed by University Services Center (USC).
  • Request Forms are updated with the billing information and filed.
  • University Services Center is not responsible for how Bear Bucks funds are used.
(BBD) Bear Bucks Deposit Form
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Selecting this option will display the entire form below. Do not submit this form without completing the below fields.

Department Information

Requester Information

Certify that I am the requester indicated above and that I approve this request.

Department Head Information

Has this request been cleared/approved by the Department Head?

Bear Bucks Recipients Names, ID Numbers, and Deposit Total

View the starter file template: Download Template

Maximum file size: 104.86MB

Upload a spreadsheet(.xlsx) file or .csv made through Microsoft Excel or another spreadsheet program. The file should be a complete listing of all the cardholders(as rows) you are wishing to deposit Bear Bucks funds to. For columns, each cardholder row must include a column for First & Last Name, 6-digit WashU SIS Identification Number(Located on the WashU ID for Students and on Workday for Faculty-Staff), 11-digit WashU ID Number, and amount of funds you wish to deposit to each cardholder. All information must be complete, to ensure the deposit of funds and accurate documentation for tax purposes.
For tax purposes, each student/staff member who receives funds through this process must have a corresponding Gift-Prize-Award Form attached. See the link below from Financial Services. If you have any questions, email taxdepartment@wustl.edu.
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The total dollar amount should match the attached spreadsheet.
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